Table of Contents

  1. Winter 1996 Program Preview
  2. Docbase and the Value of Having a Techie on Your Staff
  3. Government Documents Displays
  4. Special Election
  5. Thurston Award Nominations Sought
  6. Nominations for Jennie and Lifetime Achievement Award Sought
  7. Michigan Council of Federal Depository Libraries Meeting Scheduled


Friday, March 8, 1996 * 9:30 A.M. - 3:30 P.M.
Michigan State University
Main Library
Registration fee $12
Payable to Michael McDonnell

9:30 - 10:00 a.m.
10:00 - 11:00 a.m.

11:00 - 11:15 a.m.
11:15 - 12:00 noon

Noon - 1:00 p.m.
1:00 - 2:30 p.m.

2:30 - 3:00 p.m.
3:00 - 3:30 p.m.
Registration & Welcome
Hands-on training to GPO Access,
Cynthia Teague, Librarian, Michigan State University
Group Discussion about GPO Access and
Accessing Government Information Electronically,
Ann Sanders, Goverment Information Specialist, Library of Michigan
Future of the State of Michigan Information Infastructure,
Linda Schatz, Director of the Office of Michigan Information Network
Depository Library Update
GODORT Business Meeting

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DOCBASE, a software package developed at Western Washington University by Robert Lopresti and demonstrated at last winter's GODORT meeting at the Thomas M. Cooley School of Law, is now our menu of choice at WSU. We have it installed it to help manage subject cartridges of 6 products each, interchangeable on three workstations (one with a Pioneer tower, the others with 6-disc changers). I also use it for instruction as help files have been incorporated along with presentation files. Our mechanical engineering student assistant, Syed Tariq, has rewritten the original maze of batch files into basic programs that are easier for me--a non-programmer--to manage. Syed has also set up the Windows Program Manager with a docbase icon so that we can move easily from GPO Access, Netscape, and Windows-based CD-ROMs, which are increasing in number.

When I showed DOCBASE and presented a back-to-basics view of working with the batch files, I admitted that I would not have been able to do the installation myself, even with the disk that Rob so generously shared with the documents community. As an update to that presentation, as we have added an ethernet card, GPO Access, Netscape, and Windows, I would say that today more than ever, documents librarians need a technician who can deal with the many layers of complexity that now impede access to current government information. It is only going to get more technical, and librarians cannot meet the challenge alone. 80% of what many engineers do is software; it is not necessary to find a computer science student. Syed's skills are technical know-how, curiosity, problem-solving ability, patience, and communication. Every librarian with a student budget should try to find an engineering student who can install and test hardware, software, and help us figure out how to meet the daily challenge of government information on the Internet and CD-ROMs. There is help to be found!

Editor's note: Sally Lawler, Documents Librarian at Wayne State University, generously shared the news item mentioned above. While DOCBASE may not be the answer to everyone's prayers, a Techie might, particularly if he or she can help install and manage the myriad array of electronic products descending from GPO. If you have additional questions about the revised edition of DOCBASE used at Wayne State or the documentation written by Syed, feel free to contact Sally.

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Do you ever mount displays of recent government documents to entice library users to check them out? Or perhaps to share with them the dramatic changes that have occurred recently in the GPO Depository Program? Here are a few examples of exhibits recently put together by Debbi Schaubman and Becky Fox from the Michigan State University Government Documents Library. If you have similar examples of exhibits on a single theme and are willing to share, send them in to the RED TAPE editor.

Display Title : "Office of Technology Assessment"

On September 29, 1995, the Office of Technology Assessment (OTA) closed its doors for the last time. The agency was one of the first to be dismantled as a result of the budget cuts of 1995. The OTA, formed by the Technology Assessment Act of 1972, served "the United States Congress by providing objective analyses of major public policy issues related to scientific and technological change.... The Office's assessments explored complex issues involving science and technology, helped Congress resolve uncertainties and conflicting claims, identified alternative policy options, and provided foresight or early alert to new developments that could have important implications for future Federal policy."

As one can see from this selection of OTA reports, the demise of the agency means the loss of a rich source of public policy-related information.

Titles on display include :

Display Title : "United States Holocause Memorial Council"

Congress established the Council in 1980 to create a living memorial to the six million Jews murdered in the Holocaust and the millions of other victims of Nazi terrorism, racism, and fanaticism and to educate the American people about this tragedy.

The Council's mandate is to lead the nation in commemoration of Days of Remembrance for Victims of the Holocaust. It also encourages public awareness through documentary films, special exhibitions, and international scholarly conferences.

The Council also built the United States Holocaust Memorial Museum in Washington, D.C., which serves as the nation's preminent educational institution on the events of 1933-1945. The Museum was dedicated and opened to the public in April 1993. Since that time, millions of visitors have come to look, learn, and contemplate the meaning of the Holocaust for themselves and all mankind.

Titles on display include :

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Due to Sandy Calemme's resignation, Cass Hartnett has sought feedback from the Godort of Michigan Executive Council on whether to hold a special election for the position of Godort of Michigan Program Chair/President/Past-President. If the decision is made, the Executive Committee will be looking for someone who won't mind having a brief tenure as Program Chair before moving into the President's job, and of course, someone with leadership drive, enthusiasm, and dedication.

If any of you are interested in nominating someone or serving in this position (a two and a half year commitment), please contact Cassandra Hartnett, Manager, Government Documents, Detroit Public Library, 5201 Woodward Ave., Detroit, MI 48202; telephone : 313-833-1025; fax : 313-833-0156; e-mail : chartne@cms.cc.wayne.edu.

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GODORT of Michigan is soliciting nominations for the Paul W. Thurston Award. The Thurston plaque recognizes a contribution to the professional literature by a practicing documents or other librarian which improves access to government information at the international, Federal, state, or local level. Membership in GODORT of Michigan is not required.

The contribution should have been published within the past three years. If unpublished, it should have been completed in the past three years.

Nominations may be made in writing to the Paul W. Thurston Award Committee, c/o Janet Schneider, Bradner Library, Schoolcraft College, 18600 Haggerty Road, Livonia, MI 48152-2696 by February 1, 1996. The letter of support should include the name and address of the nominee, present place of employment, a sample of the nominee's work, and the nominating source (person and/or organization).

The award is presented in the memory of Paul W. Thurston, who set exemplary professional standards during his career as a documents librarian. It is the hope of GODORT of Michigan that the award will encourage others in both new and ongoing contributions to the documents literature.

Grace York and Sue Davidsen were selected as the 1995 co-recipients for their work in sharing government information over the Internet. Carole Callard and the Public Services Division staff at the Library of Michigan were selected as the 1993 co-recipients for their efforts in compiling the five volume reference work Michigan 1870 Census Index. Jim Walsh and A. James Bothmer were the 1992 co-recipients for Vital and Health Statistics Series : An Annotated Checklist and Index to the Publications of the Rainbow Series. Suzanne Schulze was the 1990 recipient for her three indexes: Population Information in Nineteenth Century Census Volumes; Population Information in Twentieth Century Census Volumes, 1900- 1940; and Population Information in Twentieth Century Census Volumes, 1950-1980.

Source: Janet Schneider, letter, October 4, 1995; Carolyn Gaswick, (cgaswick@acad.albion.edu), GOVDOC-M, December 6, 1995; and back issues of RED TAPE.

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GODORT of Michigan is soliciting nominations for both the Jennie Award and the Lifetime Achievement Award.

The Jennie Award, named in honor of Jennie Cross, may be presented to a member of the Michigan documents community in recognition of current outstanding achievement or special service. The last recipient was Jon Harrison in 1995.

A Lifetime Achievement Award may be presented to a past or present member of GODORT in recognition of an exemplary career in government documents service. Four people have received this award so far: Eleanor Boyles, Richard Hathaway, June Hawthorne, and Anne Diamond.

Nominations should be submitted by February 1, 1996 to: Larry Hall, Director-at-Large, Monteith Library, Alma College, 614 W. Superior, Alma, MI 48801-1599; telephone : (517) 463-7227; e-mail : (lhall@alma.edu); or fax: (517) 629-0504.

Nominations must include or be followed by a written letter of support. This letter should include name, address of the nominee, present place of employment, description of achievements or special service by the nominee, and the nominating source.

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The Michigan Council of Federal Depository Libraries announces that its next meeting is scheduled for Wednesday, January 31, 1996, at the Library of Michigan, Great Lakes Room (5th floor). Coffee and light refreshments will be available at 9:00 a.m. The actual meeting will be held from 9:30 a.m-3:30 a.m.

The Council is responsible for implementing, monitoring, and amending the State Plan for Federal Documents. The Council consists of six representatives of various types of depository libraries across the state. Council meetings are open to the public; observers will have the opportunity to ask questions and raise concerns.

The two main items on the agenda are the planning of the geographic area biennial meetings (slated for May/June 1996) and a discussion of the transition to an electronic federal depository library program.

If you plan to attend as an observer, please contact Ann Marie Sanders to reserve a seat (space is limited). Her e-mail address is (asanders@libofmich.lib.mi.us).

Also note that the Library of Michigan no longer offers parking validation, so be prepared to pay 50 cents an hour to park.

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  • Ownership Statement
    Jon Harrison : Page Editor
    Social Sciences Collections Supervisor
    Michigan State University Libraries
    100 Library
    E. Lansing, MI 48824-1048
    E-mail: harris23@mail.lib.msu.edu
    Voice mail: (517) 432-6123, ext. 123
    Fax: (517) 432-8050
    Last revised 04/10/97