Review of Geographic Area Meetings: Ms. Sanders distributed a list of attendees to all four Geographic area meetings, by individual and institution. Ms. Schneiderman pointed out that one Library of Michigan attendee, Karen Spencer, had been omitted. 56 individuals attended from 34 institutions. The Council was pleased to note that there was at least one representative from each Congressional District. The Council was also pleased to see two non-depository libraries represented, as well as some library administrators. The Council regrets that Albion College, Eastern Michigan University, Kalamazoo Public Library, Macomb County Library, Marygrove College, Michigan State University, Northwestern Michigan College, Oakland County Reference Library, Oakland University, Southwestern Michigan College, University of Detroit Mercy Law Library, and Wayne State University Law Library were unable to send representatives.

Final revisions, Michigan Plan for the Federal Documents Depository Library System: The Council spent a great deal of time reviewing and revising the current draft of the state plan and incorporating input from the geographic area meetings wherever possible. Library of Michigan staff will compile a final draft with line numbers for Council members, and distribute them in July. After a final review by each member, a final draft without line numbers will then be distributed to depository library directors with a ballot for signature. The draft and ballot will be sent to directors by September 15, 1998, with the ballot due back to the Library of Michigan by October 15. When approved, the Library of Michigan will have final copies printed. This edition will be 3-hole punched for easier updating. Council members expressed the wish that the printed copies be distributed with a cover letter from the State Librarian. Council members agreed that this would be a new edition, rather than a revision of the 1993 version. Two suggestions have been made to include in the next revision of the plan: one, to require that libraries contemplating leaving the program give a year's notice to regional librarians, and two, that libraries disposing of major sets or significant runs of material give six month's notice prior to disposal.

Disposals: The Detroit Public Library received their copy of the Documents Assistant software prior to the meeting. Copies were also distributed to Ms. Schneider and Ms. Eastwood at the meeting. Test sites are Michigan State University, Northern Michigan University, Schoolcraft College, Grand Valley State University, Madison Heights Public Library, and Livonia Civic Center Library. Library of Michigan staff will begin distributing software to the remaining test sites in July. The Council agreed to leave the procedures outlined in Appendix E to the state plan left as is until the software test is complete and Documents Assistant can be implemented statewide.

Listing of Microfiche: After extensive discussion, Council agreed that listing of microfiche would continue. This issue will be revisited after the Documents Assistant software has been implemented statewide.

Other disposal issues: Library of Michigan staff are designing a web page to track the receipt of disposal lists by both regionals. The page will display a chart for each month indicating date and number of pages of each list received by Library of Michigan and Detroit Public. The chart will also indicate the date a response was sent back to each library by each regional. If either regional notes that a list has not been received by the other regional, staff will not process the list. It will be up to disposing libraries to check the page and make sure their lists were received. Discussion followed about difficulties with fiche to fiche copying at Library of Michigan.

Continuation of discussion/ planning for 1999 biennial meeting: Fran Buckley, U.S. Superintendent of Documents, can provide the keynote address at the biennial meeting if the trip is linked with another Michigan appearance. He is committed to speaking at Wayne State University's library school colloquium series, but the date is not yet known. The date for the biennial meeting will be set after Paula confirms his date at WSU. Discussion followed on the feasibility of having a 2-day meeting and potential sites for such a meeting. Ideas for sites included Wayne State University, Clare, Calvin College, Library of Michigan, Michigan State University, Frankenmuth, and Hoyt Library in Saginaw. Council agreed that content would be a group effort and that this should not have the appearance of a meeting conducted by the regional depositories.

Content ideas include: GPO Access, State documents, library promotion, maps, electronic resources, state data center, Census, data miner, Land View III, Detroit bookstore, poster sessions/demonstrations, reference, MEL, historical/rare documents. Council agreed to continue to exchange e-mail on this topic and that program planning would appear first on the fall meeting agenda.

Next meeting: The next meeting of the Council was set for Sept. 9th at 10:00 a.m. in the Great Lakes Room at Library of Michigan.

A copy of these minutes was provided to the Red Tape Editor by Tish Kingaby, Library of Michigan.

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Diane Vanderpol, Sandra Clark, and Lynn Kazlowski . Call to Order: Paula Kaczmarek called the meeting to order at 9:55am. Board members present included Sharon Bradley, Debbie Gallagher, Larry Hall, Jon Harrison, Paula Kaczmarek, Janet Schneider, and Margo Zieske. Sharon Bradley served as recorder.

Minutes: The minutes from the last Executive Board Meeting as printed in June 1998 Red Tape were accepted unanimously.

Treasurer’s Report: Paper work to allow Debbie Gallagher to access the Godort of Michigan bank account has not been completed; therefore she was unable to make a report.

Reports: No reports from officers or committees.

New Business:

Adjournment: Meeting adjourned at 12:10pm.

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