Collection Division Goals and Objectives 2014-2015
I. COLLECTION DEVELOPMENT
Goal: Provide a collection of information resources that will support
the identifiable research needs of the university community as well as those
of scholars worldwide.
- Select new materials needed by faculty and students for research and study.
- Digital text and data: participate in writing a divisional collection development statement policy about digital text and data; apply that text in next year’s review and revision of CDS policies for each fund area.
- Work within a climate of budget awareness and sound stewardship.
- Employ available tools for tracking usage and cost-per-use for materials.
- Review serials and subscriptions to identify titles for cancellation.
- Work with coordinators to prioritize use of available reserves, including one-time purchases.
- Investigate retrospective materials for possible purchase.
- Where we own rights to
digital equivalents, consider withdrawing print versions.
- Investigate new digital resources for purchase, including
primary sources, data sets and media.
- Employ blanket approval plans to increase time-savings and discounts.
- Use and evaluate the revised workflow, order form and checklist for electronic resources orders.
- Set a high standard before accepting gifts, to be sure that they enhance
- Involve the Development Officer in all gifts in kind activities.
- Participate in weeding and withdrawal initiatives to help solve stack space
- Assist in development of weeding principles and procedures, taking into
account rare materials, examples of the book art, foldouts, and other
- Work with the CIC on scanning of pre-1923 books and U.S. federal documents
through the Google Book project.
- Assist with transition of our federal government publication collection
from print to digital format, including withdrawing materials for which we
have sufficient online access, in collaboration with the U. of Minnesota Libraries
as FDLP regional depository for the state of Michigan.
- Regularly review the updated Bibliographers Manual.
- Respond to changes in university curriculum and programs, including support
for sites outside East Lansing such as CHM in Grand Rapids and COM in southeast
- Assessment: continue to seek out and work with tools that can analyze our collections and their use.
II. SERVICE TO USERS
Goal: Provide instructional services and personal assistance to aid
library users in identifying, locating, and using resources.
- Provide public service through reference operations, by appointment, and/or
contacts outside the library.
- Accurately and completely report off-the-desk reference statistics using
- Summon discovery tool: take part in implementation, exploration, and promotion to library users.
- Support efforts to create more space for users in the Main Library, through
weeding and migrating the collection from print to digital format.
- Strengthen liaison contacts with Colleges and Departments:
- Educate faculty about issues in scholarly communication
and the shift from print to digital formats.
- Support the transition for any reassignment of liaison and selection
duties to other staff.
- Cooperate with faculty to bring key library resources to the attention
of students, including use of library instruction.
- Participate in Desire2Learn and other online education options,
including MOOCs if relevant.
- Migrate LibGuides to LibGuides2, per LibGuides Team plans.
- With the AD, write to new faculty hires in August, survey their journal
needs for a report to Director of Libraries, and follow up with on-campus
contact and orientation.
- Provide users with Web-based Research Guides:
- Annually review and/or update existing LibGuides for accuracy and relevance. Re-date texts to confirm review.
III. COLLECTION MAINTENANCE
Goal: Organize, maintain, control, preserve and secure the collection
for maximum utilization.
- Consider the impact of mass digitization trends on weeding and preservation,
including the availability of public domain HathiTrust materials, and the
CIC shared storage program.
- Work with conservation and preservation staff to:
- Promote awareness of procedures.
- Identify portions of the collection with the greatest preservation needs.
- Make best possible use of stack space through weeding in favor of secure
- Print to digital: take part as appropriate in CIC / Google project to digitize US government publications; assist in opening up shelves (e.g. in L, Q, R) by withdrawing serial runs replaced by online backfiles.
- Take steps to preserve electronic resources:
- Seek permanent access and third-party archiving in licenses for electronic
- Participate in archiving projects through the CIC, CLOCKSS, LOCKSS and
- Support campus efforts (including cooperation with Archives) to preserve
MSU electronic publications, including theses and the State News.
- Improve user access to materials through streamlined cataloging, indexing
and finding tools:
- Evaluate complementary and competing aspects of the OPAC, ERASMUS and Summon as
- Identify, obtain and load MARC OPAC records for electronic resources,
microforms and other backlogs.
- Submit appropriate Web sites for inclusion in the OPAC.
- Participate in evaluation, selection and implementation of the Summon discovery
IV. LIBRARY PROMOTION
Goal: Promote the use of the University Libraries and appropriate information
- Work with library staff assigned to Public Relations and Outreach.
- Maintain direct liaison contacts with university faculty.
- Summon discovery tool: take part in implementation, exploration, and promotion to library users.
- Publicize significant library collections through the Libraries Web page,
displays/exhibits, and newsletters.
- Participate in Instruction unit initiatives to improve teaching methods
for BI sessions.
- Support seminars, lectures and colloquia that promote our collections.
- Participate in programs that reach out to campus populations that under-use
- Work with Development to promote the library to potential donors.
V. RESOURCE SHARING
Goal: Provide maximum access to resources for our users through cooperative
- Cooperate with CIC, CRL, Lyrasis and other national consortia for efficiency
- Cooperate with state projects such as MelCat and the MCLS electronic journal
- Cooperate with the MSU College of Law Library and the Library of Michigan.
- Remain informed about the CIC/Google Books partnership and HathiTrust.
VI. REMOTE ACCESS
Goal: Make Library resources available remotely in full text.
- Purchase appropriate materials in digital formats that offer adequate license
terms, including multi-user simultaneous access, walk-in access, ILL, perpetual
access, and third party archiving.
- Support distance education needs.
- Pursue network technologies that are consistent with security and with access
for populations with disabilities.
- Work with Development, the DMC, the Museum and the Archives toward digitization
of MSU collections.
- Educate users about remote access to library collections, including Distance
Learning Services support.
Goal: Provide an appropriate space and environment, and administrative
support, for research and study/services and activities.
- Keep Collection Development Policy statements current:
- Manage materials funds effectively and efficiently, including participation
in serials review and cancellation projects.
- Share information within the division:
- Coordinators: hold regular meetings for selectors in their subject area
- AD: hold coordinator meetings twice a month.
- AD: hold all-bibliographer meetings four times a year ("fifth Wednesdays").
- Post appropriate minutes for all staff.
- Participate in searches, hiring and training for new and replacement positions, including preservation/conservation librarian, special materials cataloger, two health sciences librarians, and instructional technology librarian.
- Hiring: assist in continuing additions to library staff, in terms of diversity, welcome and on-boarding, integration of new librarians into new office areas, and succession planning.
- Carry out internal library administrative procedures on time:
- Develop personal goals & objectives for 2014-2015 in May/June 2014.
- Complete mid-year and spring merit evaluation processes in September 2014
and March 2015.
- Maintain accurate, current online attendance/absence records.
Goal: Maintain a diverse staff with the skills to support the Libraries'
- Hire and retain staff with appropriate skills.
- Serve under-represented populations through collections, staffing, instruction
- Address library-related social issues through professional activities.
- Pursue opportunities for teamwork in areas such as work with digital text and data, collaboration where liaisons overlap or are interdisciplinary, pooling funds for large purchases, working with new hires, and developing relationships in the new offices.
IX. PROFESSIONAL DEVELOPMENT
Goal: Contribute to the development and dissemination of new knowledge.
- Support staff development programs to keep staff skills up-to-date.
- Support professional and scholarly activity by members of the Division:
- Speaking, writing and other scholarly and creative activities.
- Participation in local, state, regional, national and international associations.
Goal: Seek additional sources of funding from outside the University.
- Pursue grants and fundraising opportunities aimed at library needs.
- With the library's Development Officer, manage our endowments carefully:
- Maintain accurate lists of collection-related endowments to show purposes
and responsible responsible selectors.
- Spend available endowment funds for the year, unless saving for larger
- Report on purchases from endowments each fall to the donors.
- Maintain "wish lists" that are current, accurate and descriptive.
URL = http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os15.htm
Page created 31 March 2014; last modified 31 March 2014.
Page editor: Steven Sowards.
MSU is an affirmative action/equal opportunity employer