Collections Division

Annual Report July 2009-June 2010

Introduction

The mission of the Collections Division of the MSU Libraries is to select and maintain a collection of information resources in diverse formats that will support identified research and teaching needs of the university community as well as those of scholars worldwide. Library staff in the division pursue this goal through collection development, liaison with faculty, interaction with library users, and a variety of tasks in support of this work.

For detailed annual Goals & Objectives see http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os10.htm.

This is a summary. More detailed records are available in fund accounting reports, the record of TLE purchases, and coordinator meeting minutes.

Staff

Many (but not all) library staff with a role in Collections had primary assignments and supervision within the Division. During all or part of 2009-10, that group included Emily Alford, Mary Black Junttonen, Sheila Bryant, Hui Hua Chua, John Coffey, Anita Ezzo, Holly Flynn, Jon Harrison, Susan Kendall, Sharon Ladenson, Joe Lauer, Peter Limb, Judy Matthews, Terri Miller, Diana Rivera, Michael Rodriguez, Yolanda Rosales, Michelle Sancho, Heidi Schroeder, Steven Sowards, Suzi Teghtmeyer, Mike Unsworth, Tom Volkening, Diane Warner, Kathleen Weessies, Abraham Wheeler, Agnes Widder, Terrie Wilson, Xian Wu and Mary Jo Zeter.

Library staff with a role in collection development, liaison or selection, with primary reporting in other divisions, included Michelle Allen, Joshua Barton, Peter Berg, Lesley Brown, Pete Cookingham, Kate Corby, Denise Forro, Laura Leavitt, Nancy Lucas, Julia Perez, Kara Rawlins, Randy Scott, Breezy Silver and Christine Tobias.

Several staff assignments in Collections changed during the year. Wen-Ying Lu and Lesley Brown resigned from the MSU Libraries during the year to take other professional positions. Talbott Huey retired and was succeeded by Xian Wu, who joined the MSU Libraries in August '09. Hailey Mooney and Ben Oberdick, already on staff, assumed some collection duties. Shawn Nicholson and Arlene Weismantel gave up their collection duties after promotions.

Fund and liaison assignment

Materials funds and associated liaison duties were managed by the following staff during all or part of the academic year. Shown here are first, the unit organization for individuals with primary reports in the division; and second, a list of all selectors with their funds (by code).

Primary reports within the division:

Area Studies/International Studies (Terri Miller until 12/09, then Mary Jo Zeter, coordinator):

Health Sciences (Susan Kendall, coordinator):

Humanities (Michael Rodriguez, coordinator):

Sciences (Anita Ezzo, coordinator):

Social Sciences (Jon Harrison, coordinator):

List of bibliographers and liaisons with fund codes:

Materials Budget

The materials budget for 2009-10 was increased by 8% over the previous year's level. In addition we were assigned $200,000 in TLE funds for one-time digital purchases.
Appropriation
2007-08
2008-09
2009-10
Serials renewal (SR)
$7,554,191
$8,264,344
$8,510,878
Monographs (MO)
1,292,616
1,149,884
1,547,988
Approval plan (BL)
463,298
464,700
484,400
Special Reserves, Binding, ILL
465,350
436,615
442,165
Coordinator and AD reserves
292,537
457,208
649,140
Total
$10,067,992
$10,772,751
$11,634,571

Once again, a large figure for reserves was needed to manage some "one-time" money, and for contingencies such as rising costs for copyright permissions and Open Access initiatives.

Major purchases, decisions and issues

The ability to buy multiple products from the same vendors or publishers led to significant discounts (the overall economic climate also made this a buyers' market year). Given uncertainty about the future budget, spending to convert collections to online format created less risk than would have been the case with large standing orders. We were able to capitalize on some $200,000 in serial cancellations conducted in August 2009, based on unfavorable cost-per-use figures.

Purchases using TLE money during 09/10, used in part to support closing the Biomedical & Physical Sciences (BPS) branch by replacing paper backfiles with online access (including allowing us to withdraw journal runs to create open shelf space in Main):

Additional purchases with central funding, associated with closing the BPS branch:

Acquired through the CIC joint purchase program, at significant discount:

Purchases negotiated at the end of the calendar year (as a discount season):

Purchases using available end-of-fiscal-year money:

Major topics of action and/or discussion during the year:

Student Labor
Appropriation
2007-08
2008-09
2009-10
Budgeted
Spent
Budgeted
Spent
Budgeted
Spent
Africana/Area Studies
$7,995.00
$7,121.68
$8,000.00
$8,737.64
$7,755.00
$9,888.36
Bib Support
13,299.68
13,739.23
13,481.00
12,579.95
13,082.35
12,899.18
Fine Arts
32,800.00
39,922.30
32,799.00
29,568.39
31,302.39
23,556.66
Map Library
26,465.21
33,877.32
26,000.00
21,272.96
24,500.00
23,803.15
Total for Collections units
$86,517.88
$99,073.04
$84,790.00
$73,320.91
$76,640.28
$70,147.35

The Africana budget was increased in mid-year.

Respectfully submitted,
Steven Sowards
Associate Director for Collections
21 July 2010


URL=http://staff.lib.msu.edu/sowards/colldev/reports/AnnRep10.htm
Page editor: Steven Sowards
Prepared 21 July 2010; last modified 5 August 2011

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