Collections Division

Annual Report July 2010-June 2011

Introduction

The mission of the Collections Division of the MSU Libraries is to select and maintain a collection of information resources in diverse formats that will support identified research and teaching needs of the university community as well as those of scholars worldwide. Library staff in the division pursue this goal through collection development, liaison with faculty, interaction with library users, and a variety of tasks in support of this work.

For detailed annual Goals & Objectives see http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os11.htm.

This is a summary. More details are available in fund accounting reports and coordinator meeting minutes.

Staff

Many (but not all) library staff with a role in Collections had primary assignments and supervision within the Division. During all or part of 2010-11, that group included Mary Black Junttonen, Sheila Bryant, Hui Hua Chua, John Coffey, Anita Ezzo, Holly Flynn, Jon Harrison, Susan Kendall, Sharon Ladenson, Joe Lauer, Peter Limb, Judy Matthews, Terri Miller, Diana Rivera, Michael Rodriguez, Yolanda Rosales, Michelle Sancho, Heidi Schroeder, Steven Sowards, Suzi Teghtmeyer, Mike Unsworth, Tom Volkening, Diane Warner, Kathleen Weessies, Abraham Wheeler, Agnes Widder, Terrie Wilson, Xian Wu and Mary Jo Zeter.

Library staff with a role in collection development, liaison or selection, with primary reporting in other divisions, included Michelle Allen, Joshua Barton, Peter Berg, Pete Cookingham, Kate Corby, Denise Forro, Ranti Junus, Laura Leavitt, Nancy Lucas, Deborah Margolis, Hailey Mooney, Ben Oberdick, Randy Scott, John Shaw, Breezy Silver, Cindy Stone and Christine Tobias.

Several fund and liaison assignments in Collections changed during the year. JST oversight was transferred from Abe Wheeler to Deborah Margolis. BIO and ZOO oversight was transferred from Julia Perez to Susan Kendall. Laura Leavitt's oversight of LHR was modified, when that fund was combined with BUS, and Breezy Silver became the principal contact for BUS orders. LSB oversight was transferred from Michelle Allen (on her transfer to Business) to Ranti Junus. Emily Alford resigned from the MSU Libraries at the end of a year's leave, with GLL, NRE and SCI shifted to other staff.

Reporting, fund and liaison assignments

Materials funds and associated liaison duties were managed by the following staff during all or part of the academic year. Shown here are first, the unit organization for individuals with primary reports in the division; and second, a list of all selectors with their funds (by code).

Primary reports within the division:

Area Studies/International Studies (Mary Jo Zeter, coordinator):

Health Sciences (Susan Kendall, coordinator):

Humanities (Michael Rodriguez, coordinator):

Sciences (Anita Ezzo, coordinator):

Social Sciences (Jon Harrison, coordinator):

List of bibliographers and liaisons with fund codes:

Materials Budget

The materials budget for 2010-11 was increased by 9% over the previous year's level. We were not assigned TLE funds this year, but received some Title VI money.
Appropriation
2008-09
2009-10
2010-11
Serials renewal (SR)
$8,264,344
$8,510,878
$8,679,998
Monographs (MO)
1,149,884
1,547,988
2,015,799
Approval plan (BL)
464,700
484,400
467,900
Special Reserves, Binding, ILL
436,615
442,165
426,021
Coordinator and AD reserves
457,208
649,140
1,091,964
Total
$10,772,751
$11,634,571
$12,681,682

The large figure for reserves includes "one-time" money, the $200,000 payment for joint CIC purchases, increased coordinator reserves, and for contingencies such as rising costs for copyright permissions and Open Access initiatives.

Report of the Ad Hoc Committee on the Materials Budget

In March 2011, I received a report and recommendations from Holly Flynn, Sharon Ladenson, Abe Wheeler and Agnes Widder, about updating the online Bibliographers Manual. Main points included:

These should be division goals for 2011/12.

Major purchases, decisions and issues

There were several rounds of one-time purchase negotiations during 2010/11, in November, in March, and in June. All of these resources are digital. Many were acquired at good discounts. Major acquisitions included:

Through the CIC joint purchase program, we added these resources at substantial discounts during 2010/11:

Major topics of action and/or discussion during the year 2010/11:

Student Labor
Appropriation
2008-09
2009-10
2010-11
Budgeted
Spent
Budgeted
Spent
Budgeted
Spent
Africana/Area Studies
$8,000.00
$8,737.64
$7,755.00
$9,888.36
$9,760.80
$10,204.06
Bib Support
13,481.00
12,579.95
13,082.35
12,899.18
13,149.75
12,991.55
Fine Arts
32,799.00
29,568.39
31,302.39
23,556.66
29,199.51
24,923.66
Map Library
26,000.00
21,272.96
24,500.00
23,803.15
22,451.62
21,823.75
Total for Collections units
$84,790.00
$73,320.91
$76,640.28
$70,147.35
$74,561.68
$69,943.02

The Africana student labor budget was increased in mid-year to take advantage of available language skills.

Respectfully submitted,
Steven Sowards
Associate Director for Collections
27 July 2011


URL=http://staff.lib.msu.edu/sowards/colldev/reports/AnnRep11.htm
Page editor: Steven Sowards
Last modified 5 August 2011

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