Collections Division

Annual Report July 2011-June 2012

Introduction

The mission of the Collections Division of the MSU Libraries is to support identified research and teaching needs of the university community as well as those of scholars worldwide, by selecting and maintaining a collection of information resources in diverse formats. Library staff in the division pursue this goal through collection development, liaison with faculty, interaction with library users, and a variety of tasks in support of this work.

For detailed annual Goals & Objectives see http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os12.htm.

This is a summary. More details are available in fund accounting reports and coordinator meeting minutes.

Staff

Many library staff had a role in Collections during all or part of 2011-12,with primary reporting in that division, including Rebeca Befus, Mary Black Junttonen, Sheila Bryant, Hui Hua Chua, John Coffey, Anita Ezzo, Holly Flynn, Jon Harrison, Susan Kendall, Andrea Kepsel, Sharon Ladenson, Joe Lauer, Peter Limb, Judy Matthews, Michael Rodriguez, Yolanda Rosales, Michelle Sancho, Heidi Schroeder, Steven Sowards, Suzi Teghtmeyer, Mike Unsworth, Tom Volkening, Diane Warner, Kathleen Weessies, Abraham Wheeler, Agnes Widder, Terrie Wilson, Xian Wu and Mary Jo Zeter.

Library staff with a role in collection development, liaison or selection, and with primary reporting in other divisions, included Michelle Allen, Joshua Barton, Peter Berg, Pete Cookingham, Kate Corby, Ranti Junus, Laura Leavitt, Nancy Lucas, Deborah Margolis, Terri Miller, Hailey Mooney, Ben Oberdick, Diana Rivera, Randy Scott, John Shaw, Breezy Silver, Cindy Stone and Christine Tobias.

Several fund and liaison assignments in Collections changed during the year. Andrea Kepsel began work in August as liaison to the College of Human Medicine in Grand Rapids. Rebeca Befus assumed responsibility for the Mathematics duties in January (from Holly Flynn).

Reporting, fund and liaison assignments

Materials funds and associated liaison duties were managed by the following staff during all or part of the academic year. Shown here are first, the unit organization for individuals with primary reports in the division; and second, a list of all selectors with their funds (by code).

Primary reports within the division:

Area Studies/International Studies (Mary Jo Zeter, coordinator):

Health Sciences (Susan Kendall, coordinator):

Humanities (Michael Rodriguez, coordinator):

Sciences (Anita Ezzo, coordinator):

Social Sciences (Jon Harrison, coordinator):

Not through a coordinator:

List of bibliographers and liaisons with fund codes:

Materials Budget

The materials budget for 2011-12 was increased by 10% over the previous year's level. This completed a five-year undertaking by Provost Kim Wilcox to bring the MSU Libraries material budget up to the middle of the CIC rankings.
Appropriation
2009-10
2010-11
2011-12
Serials renewal (SR)
$8,510,878
$8,679,998
$9,413,475
Monographs (MO)
1,547,988
2,015,799
2,584,585
Approval plan (BL)
484,400
467,900
452,900
Special Reserves, Binding, ILL
442,165
426,021
355,000
Coordinator and AD reserves
649,140
1,091,964
1,143,890
Total
$11,634,571
$12,681,682
$13,949,850

New MO and SR lines were set up to handle memberships in organizations such as CRL (MEM), services such as SwetsWise (SRV), and e-book package deals (EBK). The large figure for reserves includes "one-time" money, the $200,000 payment for joint CIC purchases, and reserves for contingencies.

Bibliographer's (Subject Librarian's) Manual

In March 2011, a committee consisting of Holly Flynn, Sharon Ladenson, Abe Wheeler and Agnes Widder recommended updating the online Bibliographer's Manual. With assistance from Michelle Sancho and Michael Rodriguez, an edited text was posted on the collections division intranet page in March 2012, with outdated content removed. Rather than try to track details of procedures (which often change, and involve Technical Services), the Manual is now meant to record principles and goals. Work remains to create a training checklist and other training materials, and modify the public and intranet Collection Divison Web pages.

Major purchases, decisions and issues

There were several rounds of one-time purchase negotiations during 2011/12, in November, March, and May/June. Almost all resources added in this way were digital. Many were acquired at substantial discounts, some of those in collaboration with the CIC or CRL. Major acquisitions included:

Digital newspapers and periodicals, including more global coverage:

Backfiles of scholarly journals, some of which will allow more weeding to relieve stacks crowding:

Other databases and digitized archives:

We also added standing orders for several e-book sets or other online tools, with a special focus on remote access for the health sciences, including sites in Grand Rapids and southeast Michigan:

Through the CIC joint purchase program, we added these resources at discount cost during 2011/12:

Major topics of action and/or discussion during the year 2011/12:

Student Labor
Appropriation
2009-10
2010-11
2011-12
Budgeted
Spent
Budgeted
Spent
Budgeted
Spent
Africana/Area Studies
$7,755.00
$9,888.36
$9,760.80
$10,204.06
$10,552.50
$11,737.36
Bib Support
13,082.35
12,899.18
13,149.75
12,991.55
13,847.00
14,009.55
Fine Arts
31,302.39
23,556.66
29,199.51
24,923.66
29,680.84
26,758.25
Map Library
24,500.00
23,803.15
22,451.62
21,823.75
28,910.03
25,956.96
Total for Collections units
$76,640.28
$70,147.35
$74,561.68
$69,943.02
$82,990.37
$78,462,05

The Africana student labor budget was increased in mid-year to take advantage of available language skills. The Bib Support budget includes funds for a special project to check on missing items in the stacks, to prevent unnecessary replacement orders.

Respectfully submitted,
Steven Sowards
Associate Director for Collections
11 July 2012


URL=http://staff.lib.msu.edu/sowards/colldev/reports/AnnRep12.htm
Page editor: Steven Sowards
Last modified 11 July 2012

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