Collections Division

Annual Report July 2012-June 2013

Introduction

The mission of the Collections Division of the MSU Libraries is to support research and teaching needs of the university community by selecting and maintaining a collection of information resources in diverse formats. Library staff in the division pursue this goal through collection development, liaison with faculty, interaction with library users, and a variety of tasks in support of this work.

For divisional annual Goals & Objectives for 2012-13 see http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os13.htm.

This is a summary. More details are available in fund accounting reports and coordinator meeting minutes.

Staff

Many library staff had a role in Collections during all or part of 2012-13. Those with primary reporting in the division included Rebeca Befus, Mary Black Junttonen, Sheila Bryant, Hui Hua Chua, John Coffey, Anita Ezzo, Jon Harrison, Susan Kendall, Andrea Kepsel, Sharon Ladenson, Joe Lauer, Peter Limb, Judy Matthews, Jill Morningstar, Michael Rodriguez, Yolanda Rosales, Michelle Sancho, Heidi Schroeder, Steven Sowards, Suzi Teghtmeyer, Mike Unsworth, Tom Volkening, Diane Warner, Kathleen Weessies, Abraham Wheeler, Agnes Widder, Terrie Wilson, Xian Wu and Mary Jo Zeter.

Library staff with primary reporting in other divisions and a role in collection development included Joshua Barton, Peter Berg, Pete Cookingham, Ranti Junus, Laura Leavitt, Nancy Lucas, Deborah Margolis, Terri Miller, Hailey Mooney, Ben Oberdick, Diana Rivera, Randy Scott, John Shaw, Breezy Silver, Emily Treptow, Cindy Stone and Christine Tobias.

Several fund and liaison assignments in Collections changed during the year. Rebeca Befus resigned in mid-year, and Anita Ezzo took over Mathematics duties. Kate Corby retired, and was replaced for Education and Psychology liaison by Jill Morningstar. Hui Hua Chua took on new duties related to assessment, and gave up liaison for Journalism (which was then covered by Sharon Ladenson) and Government Documents (covered by Jon Harrison for US publications, and Mary Jo Zeter for international organization publications); Julia Frankosky became Government Information Librarian in April 2013, and will cover those documents duties in 2013-14. Terry Link returned to the library from leave status in 2012, with liaison for Political Science.

Reporting, fund and liaison assignments

Materials funds and associated liaison duties were managed by the following staff during all or part of the academic year. Shown here are first, the unit organization for individuals with primary reports in the division; and second, a list of all selectors with their funds (by code).

Primary reports within the division:

Area Studies/International Studies (Mary Jo Zeter, coordinator):

Health Sciences (Susan Kendall, coordinator):

Humanities (Michael Rodriguez, coordinator):

Sciences (Anita Ezzo, coordinator):

Social Sciences (Jon Harrison, coordinator):

Other reporting in the division:

List of bibliographers and liaisons by fund codes:

Materials Budget

The materials budget for 2012-13 was increased by 5% over the previous year's level. The increase at that level is a planned reduction from the special 10% increase between '10-11 and '11-12, which was the final step in Provost Kim Wilcox's successful plan to bring MSU up to the middle of the CIC rankings by materials budget amount. Because of caps on annual journal price increases in some of our major deals with publishers, 5% is generally sufficient to handle increases in costs for current journals, but requires some imagination in order to continue to add new resources.
Appropriation/allocation
2010-11
2011-12
2012-13
Serials renewal (SR)
$8,679,998
$9,413,475
$10,730,982
Monographs (MO)
2,015,799
2,584,585
2,306,127
Approval plan (BL)
467,900
452,900
473,900
Special Reserves, Binding, ILL
426,021
355,000
325,500
Coordinator and AD reserves
1,091,964
1,143,890
810,834
Total
$12,681,682
$13,949,850
$14,647,343

The large figure for reserves includes available "one-time" money, the $200,000 payment for joint CIC purchases, and reserve funds managed by the coordinators and the AD.

Bibliographer's (Subject Librarian's) Manual

The "Manual" was updated online a year ago. Related remaining work includes creating a training checklist and other training materials, work on the Electronic Resources order form and procedures, and modifications to the public and intranet Collection Divison Web pages (includig preparation to migrate to Drupal).

Major purchases, decisions and issues

There were multiple rounds of one-time purchase negotiations during 2012-13. Almost all resources added in this way were digital. Many were acquired at substantial discounts, sometimes due to volume of business with a single vendor, and sometimes through consortial action by the CIC, CRL or Lyrasis. Major acquisitions during this year are listed here (those with an * were part of the final set of one-time decisions).

Digitized historical newspapers and periodicals:

Backfiles of scholarly journals, some of which will allow more weeding to relieve stacks crowding:

Streaming video resources, all from Alexander Street Press (see also four in the section on medical science resources):

Digitized archives, including historical primary sources:

Sets of e-books, similar online publications, and reference sources:

The CIC joint purchase program chose the following resources during '12-13. Because MSU already owned some other materials acquired through the CIC program, part of our contribution was refunded.

Medical science resources:

Major topics of action and/or discussion during the year 2012/13:

Student Labor
Appropriation
2010-11
2011-12
2012-13
Budgeted
Spent
Budgeted
Spent
Budgeted
Spent
Africana/Area Studies
$9,760.80
$10,204.06
$10,552.50
$11,737.36
$11,000.00
$12,907.22
Bib Support
13,149.75
12,991.55
13,847.00
14,009.55
15,093.80
18,500.97
Fine Arts
29,199.51
24,923.66
29,680.84
26,758.25
29,000.00
28,968.28
Map Library
22,451.62
21,823.75
28,910.03
25,956.96
26,000.00
28,375.16
Total for Collections units
$74,561.68
$69,943.02
$82,990.37
$78,462,05
$81,093.80
$88,751.63

There were 27 pay periods this year, due to the calendar. The Africana student labor budget was increased in mid-year to take advantage of a student worker with relevant language skills. The Bib Support budget was increased to pay for special projects such as a check on missing items in the stacks, and preparation of lists of journals for which we have secure e-access (as a step toward withdrawing unneeded print copies to create more user space in the building).

Respectfully submitted,
Steven Sowards
Associate Director for Collections
19 July 2013


URL=http://staff.lib.msu.edu/sowards/colldev/reports/AnnRep13.htm
Page editor: Steven Sowards
Last modified 2 August 2013

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