Collections Division

Annual Report July 2013-June 2014

Introduction

The mission of the Collections Division of the MSU Libraries is to support research and teaching needs of the university community by selecting and maintaining a collection of information resources in diverse formats. Library staff in the division pursue this goal through collection development, liaison with faculty, interaction with library users, and a variety of tasks in support of this work.

For divisional annual Goals & Objectives for 2013-14 see http://staff.lib.msu.edu/sowards/colldev/Gs&Os/Gs&Os14.htm.

This is a summary. More details are available in fund accounting reports and coordinator meeting minutes.

Staff

Many library staff had a role in Collections during all or part of 2013-14. Those with primary reporting in the division included Mary Black Junttonen, Sheila Bryant, Hui Hua Chua, John Coffey, Anita Ezzo, Julia Frankosky, Jon Harrison, Susan Kendall, Andrea Kepsel, Sharon Ladenson, Joe Lauer, Peter Limb, Deborah Margolis, Judy Matthews, Jill Morningstar, Thomas Padilla, Tina Qin, Michael Rodriguez, Yolanda Rosales, Michelle Sancho, Heidi Schroeder, Bobby Smiley, Steven Sowards, Eric Tans, Suzi Teghtmeyer, Mike Unsworth, Tom Volkening, Diane Warner, Kathleen Weessies, Abraham Wheeler, Agnes Widder, Terrie Wilson, Xian Wu and Mary Jo Zeter.

Library staff with primary reporting in other divisions and a role in collection development included Joshua Barton, Peter Berg, Pete Cookingham, Ranti Junus, Laura Leavitt, Nancy Lucas, Terri Miller, Hailey Mooney, Ben Oberdick, Terrence O'Neill, Diana Rivera, Randy Scott, John Shaw, Breezy Silver, Emily Treptow, Cindy Stone and Christine Tobias.

Several fund and liaison assignments in Collections changed during the year. Sheila Bryant became theMathematics liaison. Andrea Kepsel became the Veterinary Medicine liaison. Hui Hua Chua resume responsibility for Journalism. Julia Frankosky became the Government Information librarian (including liaison to GPO and FDLP). Jon Harrison took over as Political Science liaison when Terry Link retired. Chemistry liaison moved from Judy Matthews to Tina Qin. Eric Tans launched the new "green" or environmental science position. Bobby Smiley and Thomas Padilla began work as digital humanities librarians, with collection and liaison assignments in U.S. history, and languages/philosophy respectively. Terrence O'Neill was the inaugural entrepreneurship librarian in Business. Yolanda Rosales retired from the Libraries in May 2014. Mike Unsworth moved to a primary assignment in the DMC.

Reporting, fund and liaison assignments

Materials funds and associated liaison duties were managed by the following staff during all or part of the academic year. Shown here are first, the unit organization for individuals with primary reports in the division; and second, a list of all subject selectors with their funds (by code).

Primary reports within the division:

Area Studies/International Studies (Mary Jo Zeter, coordinator):

Health Sciences (Susan Kendall, coordinator):

Humanities (Michael Rodriguez, coordinator):

Sciences (Anita Ezzo, coordinator):

Social Sciences (Jon Harrison, coordinator):

Other reporting in the division:

List of bibliographers and liaisons by fund codes:

Materials Budget

The materials budget for 2013-14 was increased by 5% over the previous year's level. Because of caps on annual journal price increases in some of our major deals with publishers, 5% is generally sufficient to handle increases in costs for current journals, but requires some imagination in order to continue to add new resources.
Appropriation/allocation
2011-12
2012-13
2013-14
Serials renewal (SR)
$9,413,475
$10,730,982
$11,032,479
Monographs (MO)
2,584,585
2,306,127
2,374,273
Approval plan (BL)
452,900
473,900
479,100
Special Reserves, Binding, ILL
355,000
325,500
281,500
Coordinator and AD reserves
1,143,890
810,834
1,212,358
Total
$13,949,850
$14,647,343
$15,379,710

The large figure for reserves includes available "one-time" money, funds intended to pay future annual costs for the discovery tool, and reserve funds managed by the coordinators and the AD.

Because of the increase in funding under Provost Kim Wilcox, our rank in the annual ARL Investment Index increased sufficiently that MSU is now back among the "top 40" libraries invited to participate in the meeting of Chief Collection Officers of Large Research Libraries, held twice a year at ALA midwinter and summer conferences.

Major purchases, decisions and issues

There were multiple rounds of one-time purchase negotiations during 2013-14. Almost all resources added in this way were digital, the main exceptions being some rare books for Special Collections. Many online products were acquired at substantial discounts, sometimes due to volume of business with a single vendor, and sometimes through consortial action by the CIC, MCLS, CRL or Lyrasis. Major acquisitions during this year are listed here. After several years of experiment, and due to a price increase, we opted not to renew the comprehensive Brill e-book package. We continued with the Harvard University Press e-book frontlist 2014 (DeGruyter platform). To support coursepacks in the health sciences, we licensed access to LWW sets of osteopathic medicine e-books, and basic science images.

Digitized historical newspapers and periodicals:

Backfiles of scholarly journals, some of which will allow more weeding to relieve stacks crowding:

Digitized archival materials and government documents:

Streaming video collections (all from Alexander Street Press):

CIC joint purchase program:

Special Collections items:

Major projects or topics of action and/or discussion during the year 2013/14:

Student Labor
Appropriation
2011-12
2012-13
2013-14
Budgeted
Spent
Budgeted
Spent
Budgeted
Spent
Africana/Area Studies
$10,552.50
$11,737.36
$11,000.00
$12,907.22
$12,105.00
$11,727.94
Bib Support
13,847.00
14,009.55
15,093.80
18,500.97
17,185.00
16,262.74
Fine Arts
29,680.84
26,758.25
29,000.00
28,968.28
30,504.00
30,100.01
Map Library
28,910.03
25,956.96
26,000.00
28,375.16
29,051.00
32,027.01
Total for Collections units
$82,990.37
$78,462,05
$81,093.80
$88,751.63
$88,845.00
$90,117.70

An additional student line was established this year for reshelving goverment documents, budgeted at $18,283.60 ... of which $16,738.82 was spent. At the end of the fiscal year, the Bib Support unit was dissolved: the same tasks will now be performed by other library units.

Respectfully submitted,
Steven Sowards
Associate Director for Collections
24 October 2014


URL=http://staff.lib.msu.edu/sowards/colldev/reports/AnnRep14.htm
Page editor: Steven Sowards
Last modified 27 October 2014

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